Project Monitoring and Control is performed throughout all other project process groups (i.e., Initiation, Planning, Execution, and Closure). Activities include collecting, measuring, and distributing performance information, and assessing measurements and trends to effect process improvements.
Project Monitoring and Control begins with the Project Initiation process group.
Purpose:
The goal of this process group is to give the project management team continual insight into the health of the project and to identify any areas that might require special attention.
Responsibilities:
The Project Manager/Lead is responsible for the activities associated with this process group.
Exit Criteria:
Project Monitoring and Control is complete when all project tasks and deliverables are complete.
Steps – Project Monitoring and Control
Project Monitoring and Control underlies the other project management process groups—its activities occur throughout the life of the project. The “steps” in this process group are more like “activities,” which will overlap and could happen in any order. In our environment, these may include the following:
Compare actual project performance with the WBS and recommend corrective action, as needed.
Track and monitor project risks, updating risk information and recommending preventive action, as needed.
Maintain and provide information to support status reporting, progress measurement, and forecasting.
Develop and provide forecasts related to resource allocation/availability, schedule variances, and budget variances.
Monitor the implementation of approved changes.
Deliverables – Project Monitoring and Control
No new deliverables are required in this process group. However, as a result of the activities associated with the monitoring and control of your projects, you are likely to update or provide information that will result in the update of deliverables from other process groups (e.g., Initiation, Planning, Execution). For example, tracking and monitoring of risks may result in the update of the Risk Register that was created in the Project Planning process group. Also, the development of forecasts would be a type of Project Report (described in Project Execution).
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Project Monitoring and Control is performed throughout all other project process groups (i.e., Initiation, Planning, Execution, and Closure). Activities include collecting, measuring, and distributing performance information, and assessing measurements and trends to effect process improvements.